Temporary Administration Assistant

Closing date: Monday 13th January 2025 – 12pm

Interview date: Thursday 16th January 2025

Job Start Date: January 2025 or as soon as possible after the interview subject to safer recruitment checks

Contract/Hours: Temporary, Part-time

Hours of Work: 25 hours per week (8.30 am – 1.30 pm), 39 weeks of the year (term time, plus insets)

Contact e-mail address: adminoffice@kingsclere.hants.sch.uk

Job/Person Summary:

Are you a reliable and enthusiastic person looking for the opportunity to be part of a hard-working and caring team within an exciting and inclusive church school? Then we have the position for you!

We are looking for someone who is keen to support our team, with high standards and who will present our school positively and professionally as ‘front of house’. The successful candidate needs to be a proactive, reliable, and helpful person who will use their initiative to support the team. Experience would be an advantage however; training will be provided.

Kingsclere CE Primary has maintained its ‘good judgement’ (following our recent Ofsted Inspection) with polite and friendly pupils who show respect for one another throughout the school and ‘flourish in a welcoming and supportive school.’ Our caring ethos is fostered through timely and effective attention to our pupils by all members of our school community.

The successful candidate will be supporting the School Finance Officer and Senior Leadership Team in day-to-day activities of a busy school office and as the first point of contact for visitors.   You will need to be positive, friendly, cheerful, an effective communicator, organised, have good time management skills and be happy to take responsibility of the day to day running of the communication with our families and staff.

The main duties of the office will include:

• Daily administration including recording and reporting attendance and school dinners
• Supporting our families, staff and other visitors in person, email and telephone enquiries
• Responsibility of managing our schools MIS System
• Responsibility for Pupil Admissions
• Responsibility for Pupil Absences
• Administration of medicines
• Responsibility for correspondence to our families, staff and governors
• First Aid support to pupils/staff/visitors
• Any other duties that are required by the office team

The successful candidate must:

• Be a calm, positive and effective communicator, confident in liaising with all colleagues, children, parents, governors and outside agencies
• Be confident and proactive in establishing and maintaining administrative systems for a busy school office
• Be able to work closely and in confidence with the Head Teacher and Senior Leadership Team
• Enjoy working with children and adults in a busy school environment, always maintaining confidentiality
• Have excellent administration and organisational skills
• Be proactive, working from their own initiative with the ability to prioritise tasks to meet deadlines
• Have GCSE (or equivalent) Maths and English Grade C or above qualification
• Have excellent time management skills and be able to work under pressure with interruptions
• Be an enthusiastic, team player with a willingness to learn
• Have a professional approach to school life
• Have experience of working in a school administration environment and experience of IT systems. An understanding of Scholarpack and Weduc would be an advantage, but training would be provided by the school where required
• Have a good understanding of First Aid requirements, but training would be provided by the school if needed
• Uphold their safeguarding responsibilities, follow school policy and procedure whilst maintaining confidentiality at all times

We can offer:

• A friendly and caring school community including staff, parents and governors, who all work hard to support our pupils
• Highly motivated pupils who understand the importance of learning and taking care of their learning environment
• Training and ongoing development in your career at whatever stage
• An inclusive Church school where everyone is valued and encouraged to succeed
• A supportive and hard-working staff team with a good sense of humour

Early applications are encouraged and will be considered as they are received.  We reserve the right to close the vacancy if a suitable candidate is recruited.

Application Procedure

To obtain an application pack or to find out more about our school please contact Lesley Dudman, email: adminoffice@kingsclere.hants.sch.uk or telephone Lesley on 01635-298583. Please note all applications will need to use the Hampshire Job Application Template, personal CV’s will not be considered.

Safer Recruitment

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.